Time Off Behavior During Termination and Rehire
This article explains how time off balances and historical data behave when an employee is terminated and later rehired.
Upon Termination
- All time off data remains available in the system.
- Balance details are visible in the Balance Activity page and in reports.
- PTO cannot be cashed out in the system.
Upon Rehire
After rehire, Balance Activity page shows:
- Only the current cycle (historical locked cycles are not displayed).
- Carryover from the previous cycle.
- Only the current accrual period.
- Time off requests from the current cycle, even if they relate to earlier dates within that cycle (will affect closing balance).
- Policy assignment history.
All historical time off data, including policy assignments and time off requests, is always retained,
Best Practice
When rehiring an employee, we recommend adjusting starting balances to ensure accurate time off tracking.