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Please explain the proration of bank holidays for part timers?

  • July 19, 2023
  • 4 replies
  • 876 views
H
Bobber

The Proration of UK bank holidays. This feature looks at the FTE of the employee and gives them what they should be entitled to proportionately. 

For maths' sake let's say there are 10 public bank holiday days in the year and you have an employee who works 50% FTE. This employee is entitled to 5 bank holidays as it's half of what full-time employees are entitled to.

Now what's often displayed as odd about this feature is if the employees' working pattern happens to fall on more bank holidays than 5 days Bob will actually deduct days as this employee was receiving more than their proportionate amount.

In the UK, the majority of Bank Holidays fall on Mondays. If you have a part-timer who works Mondays they will naturally receive a lot of bank holidays. Often more than they are proportionately entitled to. This means they will see a negative adjustment by the feature.

We provide 2 examples in the Proration of Allowance section in this Help Center article.

4 replies

L

Hey ​@Hannington Morgan - thanks for this.  

Can I clarify a couple of things - 

  • Does this only work if the part-time employee is on the standard UK public holiday calendar in Bob?  (Currently we have all part-timers on a blank calendar and we’ve pre-populated the bank holidays for the upcoming year). 
  • Would this calculate correctly if part timers were on the same holiday (days) policy as the full timers with the same allowance? (the full timers would get the full 25 days and part-timers pro-rated accordingly). Currently we have part timers on a different holiday policy altogether with their bank holiday balance added in to  their allowance.
  • If the above is yes, would require the part-time employees to pre-book the public holidays that fall on their working days?
Lindsay Sinenberg
Bobber

Hi ​@Louise Connolly!
1.) The UK bank holidays proration feature will only apply to users who are assigned to the UK calendar
2.) This will apply to part-timers even if they’re assigned to a policy that full-time users are also assigned to.
3.) The system will automatically know what days a public holiday falls on their working day so if they want to take the day off, they can request that off. 

C
  1. Will the system automatically pro rata part timers for public holidays?
  2. How does it show up?
  3. What about for compressed hours? 9 day fortnight?
F

However, from our experience the calculation is based on FTE % and averages, not actuals.  Thus if the employee works different hours on the days that they work, the calculation is incorrect and requires a manual adjustment.

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