Overview - Business need:
Sometimes, clients are required to change their Time Off cycle activity period. This change could come from several reasons, for example:
- Change in the company regulation to align globally with all sites
- Change in the fiscal year for payroll and tax purposes
- Policies implemented wrong and required a fix
Due to this change, there is no way to switch to the new cycle settings without disrupting the continuity of the cycles, as the cycle must be continuous. Also, this change has meaning for payroll calculation, so it is required from us to validate with the client how they intend to address this change in payroll.
The change in the cycle settings could cause either a longer cycle or a shorter cycle (interim), so it depends on the client needs what options to choose:
Interim cycle (in annual cycles):
Assuming the policy is annual with activity period- Jan-Dec, and they want to change to Apr-Mar cycle with the interim cycle Jan 2022 → Mar 2022:
Step 1: Create \ duplicate a policy under the same policy type and apply the new cycle setting.
Step 2: Wait until the new cycle begins (the older version) and the cutoff days passed (cycle has been finalized and is now locked). At this point, you should see the new cycle (Jan-Dec 2022) in the balance activity.
Step 3: Assign the employees to the new policy to the effective date of 01/01/2022, and you will see the interim cycle between 01/01/2022 - 31/03/2022 (Highlighted in red in the screenshot above)
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As you can see from the screenshot above, there is an interim cycle from Jan-Mar, in which the client will need to figure out the which fiscal year to address it.