Use this guide to set up attendance correctly for employees who are paid hourly, ensuring their reported hours and payroll calculations are handled as expected.
Before configuring attendance, update the employee's employment details:
Go to the employee's profile.
Open the Employment table.
Set Salary pay type to Hourly.
This setting ensures the employee is treated as an hourly worker for attendance and payroll purposes.
Next, create a dedicated attendance policy for hourly employees rather than using the same policy assigned to salaried employees. Some attendance settings should be configured differently for hourly workers.
When creating the policy:
Go to the attendance policy settings.
Review the Paid statutory and bank holidays setting.
Disable this setting for hourly employees if you don't want holiday hours to be automatically added to their payable hours.
If the employee works variable days and should only report hours on days they actually work:
Open the employee's Employment table.
Set the Working pattern to FLEXIBLE.
Enter the appropriate FTE percentage based on the employee's weekly working hours.
Using a flexible working pattern allows the employee to submit attendance only for the days they work, without requiring hours to be entered every day.
After assigning the attendance policy to the employee, attendance can be managed through the attendance sheet. If adjustments are needed, use Quick Fix to record or update hours, then submit and approve the timesheet for payroll processing.
Key configuration checklist
Set Salary pay type to Hourly in the Employment table
Set Working pattern to FLEXIBLE in the Employment table (if applicable)
Define the correct FTE percentage
Create a separate attendance policy for hourly employees
Disable Paid statutory and bank holidays in that policy when required
Assign the attendance policy to the employee
For additional details about attendance policy configuration, refer to the relevant attendance policy documentation. https://help.hibob.com/hc/en-us/articles/19045068293265-Set-up-an-attendance-policy