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How to create a sick leave policy for a South African site (Time off) on HiBob

  • October 6, 2022
  • 11 replies
  • 409 views
Kyle Schnoor

Hi Everyone, 

My company is in the process of implementing HiBob as our HRIS. When creating the time off policies, I ran into some complex territory with the sick leave policy and how to create this (specifically in South Africa). How the policy works, if an employees gets 30 days of sick leave over a 3 year cycle. After 3 years it resets. To add to this, for the first 6 months of employment an employees sick works on an accrual basis of 1 day for every 26 days worked. Only after 6 months is the full allocation of 30 days made available (assuming no leave has already been taken). 

How do I create this policy if the max cycle is 12 months on HiBob. 

Please help if you have solved this issue (perhaps based in SA and have implemented HiBob) 🙏🏼

Thank you in advance 🙌🏼

Best answer by Tom Jenney

Hi @Jess Wells and @Kyle Schnoor I created a guide for a client this week and I think it might give you an alternative to what’s discussed here

 

@Lewys Gammond-Phillips  @Aviv Arensburg 

FYI

11 replies

T
Bobber

Hey, @Kyle Schnoor. I know of a few members who are from/worked in South Africa. I’ll tag them and hopefully, they can drop in and help: @Judith Giesenow, @Carol Fairlie, @Steph Snyman.

 

I would have commented sooner but had a long weekend, sorry. I’ll also ask the question internally for you 💪.

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    Aviv Arensburg
    Bobber

    Hi Kyle,

    I would advise you to reach the support@hibob.com instead so we can discuss the details of your request.

    Setting Time Off for certain countries in Bob could be challenging and fully thought through so in depth support is required here.

    :)

    Aviv

    Melanie Carlos-Patton

    Hi - we have the same issue here, so if a solution was found or workaround, can it be shared here?  @Aviv Arensburg / @Lewys Gammond-Phillips 

    T
    Bobber

    Hey, @Melanie Carlos-Patton. If you do the same as Aviv has said above, and reach out to support@hibob.com, they’ll assist you further 😊. This type of question is a support query.

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    Jess Wells
    • Jess Wells
    • November 23, 2022

    Hi there

    South African admin here 🖐

    We ran into this issue too (even with our UK team who have a similar policy) and sadly, the only way around it currently is to load a 10 day sick leave policy, granted up front, and allow it all to carryover. Then schedule the days/hours taken report to run every month to notify you of anyone taking a lot of sick leave.

    We did it this way instead of loading the full 30 days so that people in the team didn't think they could go nuts in booking sick leave every year, but also they could then request additional days (or overbook) if necessary. 

    Please do share the outcome here if anything has changed since our implementation of the system a year ago. Because I was told that bob does not support rolling over sick leave. 

    "Let no one ever come to you without leaving better and happier." - Mother Teresa
    Tom Jenney
    Bobber
    • Tom Jenney
    • Bobber
    • Answer
    • February 23, 2024

    Hi @Jess Wells and @Kyle Schnoor I created a guide for a client this week and I think it might give you an alternative to what’s discussed here

     

    @Lewys Gammond-Phillips  @Aviv Arensburg 

    FYI

      A

      Hi @Tom Jenney, thanks for the guide! Is there a way to apply option 1 retroactively? The cycle needs to start on hire date but if I try to bank the overtime using the hire date as the effective date, I get an error saying that the cycle is closed. We haven’t yet added our employee profiles and leave balances but are trying to set up the policies. How would we think about sick leave balances, hire dates and applying the cycle as per option 1? @Lewys Gammond-Phillips 

      K

      thanks for the guide, we went with option 2, while it's not ideal for us we don't have time to do the admin with a small team. What I am struggling with now is when I do an upload to correct the sick leave allocation I get an error “As the cycle is already locked, their balance will not be updated” 

      Tom Jenney
      Bobber
      • Tom Jenney
      • Bobber
      • September 13, 2024

      Hi Everyone, for some reason my original PDF no longer loads so please see the revised option Hi Everyone, for some reason my original PDF no longer loads so please see the revised option here

        J

        We do something else - we grant 30 days annually with carryover and then manually delete the additional future granted 30 days using the “see future balances” in the time off section for each employee. 

        That way we get ahead of the system granting additional days. 

         

        What i haven’t found a solution for is the 1 day for every 26 days worked in the first 6 months

        M

        We do something else - we grant 30 days annually with carryover and then manually delete the additional future granted 30 days using the “see future balances” in the time off section for each employee. 

        That way we get ahead of the system granting additional days. 

         

        What i haven’t found a solution for is the 1 day for every 26 days worked in the first 6 months

        Hi ​@Jessica.Lamdan 

        I’m struggling with the same thing. Did you manage to find a workaround for it?

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