Use this article to set up and track Keeping in Touch (KIT) days in Bob, report on approved requests, and avoid common issues with maternity leave and UK Payroll syncing.
A simple way to manage KIT days in Bob is by creating a dedicated time off policy. To prevent overlapping leave records from causing payroll sync issues, we recommend excluding the KIT days policy from syncing in your UK Payroll settings.
Set up KIT day tracking
Create a time off policy specifically for KIT days and use it for all KIT day requests.
When configuring UK Payroll, exclude the KIT days policy from payroll syncing to help prevent issues caused by overlapping leave periods.
Report on approved KIT days
You can use Bob Reporting to track approved KIT day requests:
Go to Analytics > Reports.
Click + Add report.
Search for Requests summary.
Select the relevant approved requests report.
Filter the report by your KIT days time off policy.
This report will show approved KIT day requests that have been submitted through Bob.
Pay employees for KIT days in UK Payroll
You can pay employees for KIT days by creating a one-off pay item in UK Payroll.
Create a KIT Day pay item in UK Payroll settings as a one-off pay item.
Open the employee's draft payslip in the relevant pay run.
Add the KIT Day pay item.
Enter the required gross amount.
Check pension settings for employees on maternity leave
For employees on maternity leave, pension contributions are controlled by the settings in the employee's maternity leave tab.
If you expect a pension deduction for a KIT day payment but do not see one:
Open the employee's profile.
Go to the maternity leave tab.
Review the pension settings configured for the leave period.
These settings determine how pension contributions are handled while the employee is on maternity leave.