Hide Birthday for specific or all employees

Hi @Daniel Lopez ,

By doing this work around, will this hide employee’s from the ‘upcoming birthday’s’ section on the main dashboard? 😊

Thanks,

Kate

Hi @Kate Jackson - This would also hide the applicable employees from the Upcoming Birthdays section on the homepage!

Hi @Kate Jackson 

This also seems to lose the “age” data, is there a way of keeping that?

Thanks

Sharon

Hi @Sharon Handy,

Hopefully the Bob team can help us both.

We have added the work around in but employees aren't yet able to see upcoming birthdays for those who have chosen to show their birthday. So this is currently a query I have raised with the Bob team to see if there is something they can do to help.

We are still able to see the age data in the DEI dashboard though...although it may be skewed now we have moved the DOB for some employees that wish to hide their birthday. I will need to have another look at it🤔

Thanks,

Kate

Currently something we are looking into. 

Really don’t want to have two fields with date or birth in. Find it odd that the upcoming birthdays section doesnt have a readily available opt in/out function prebuilt. Seems to have been a fair few threads asking similar.

Hello!

I am currently in this same situation. Employees aren’t able to see upcoming birthdays. 

Has bob come back with a solution for you @Kate Jackson?

I came across this post that could be a workaround for me so thought I’d share: 

Hi,

Hiding some peoples birthday from public announcement is really important for me too, is it a feature request that anyone knows of? Seems odd to need to create a duplicate and affect all the reports etc...

Thanks

Simon

Hi @Simon Walker, Thank you for your message! 🙏🏻

I understand that hiding certain birthdays from public announcements is important for you. This behavior is currently expected within the product. However, I will certainly share your feedback with our team for consideration.

​@Netta Brodsky do you have any updates on this feature? Hoping that we will be able to opt individual employees in or out of the homepage birthdays..

Hi ​@Deborah An 

No update on this feature as of now unfortunately ☹️ But I do advise checking in with your CSM, ​@Caitlin Welks and she’ll be able to provide you with any potential updates on timeframe with our Product Team!

Hi thought that I would share here,

We have implemented our own solution, by adding a field in personal called “I don’t want my Birthday shared on Slack” which people can self-serve.

We then turned off the bob slack implementation and built our own, which posts for the company. It does the same as the standard one (with a few extra emojis), but just looks for the flag to see if someone wants to go public.

Finally, to fulfil another need, we created a slack channel that gets a post every week about the upcoming events in the following week (birthdays new joiners and anniversaries), which is for people that are keen to know about birthdays in advance, that can subscribe to it.

No double up of birthday data and self serve on the flag :)

I know that this is not a solution for the homepage, but we decided Slack is good enough for us.

If anyone at Bob would like to see it, then let me know… maybe it could be part of the main product.

/Simon 

Hey ​@Simon Walker great workaround. Which app or tool did you choose to use to build your custom one? 

Hey,

We built our own custom application with Python, using Bob’s API and Slack’s API…. and when I say we, I mean IT! Not me ;)

/Simon

Just jumping in here to add that we have had several employees ask for their birthdays to be removed (for religious reasons or other) and it would be great to have an opt in or a toggle on / off function to set this up without having to create another field or remove their data altogether.

Hi ​@Daniel Lopez 

I’ve tried to turn off all birthdays showing per your instructions above, and the ‘View all other employees' Basic info sections’ is greyed out and I’m unable to untick. Can you help? We need to turn this off as soon as possible.

​@Johanna Luce I would encourage opening a ticket with Bob, since our Support Team will need to take a look at this specific case. 

Hi,

Is there any update on this? We have an employee who has requested for their birthday to be removed too. 

I am using the work around listed in the attached pdf in the first reply to this thread: Birthday Notification on Homepage | Community.

Essentially there is a category which is just “Birthday” which contains the DD/MM birthday format. The visibility of this category is determined by a custom permissions group which we titled “Birthday Visibility”. To control the visibility, we created a “Birthday Display” field with the options of Public or Private. The custom group is assigned to everyone, but the “Access Data for (by condition) is set to:

Which allows access to the Birthday Category of anyone who has set their Birthday Display to Public

We control the changes through the onboarding flow and have it set as a mandatory option for them to choose whether their birthday is public or private. As the Birthday Display field is also in their “Personal Information” which we’ve locked to just the individual, this can be edited at any point through self service flows.

Not the most ideal situation due to having so many different categories, but it works and stops peoples birthdays appearing on the homepage should they not wish to show it. We have just pushed the category to the bottom so we don’t have to scroll past it.

​@Johnny Barnett thank you so much, I’ve just done this & it works perfectly :) 

HI ​@Johnny Barnett  and ​@Emma Kilpatrick , thank you for sharing the PDF. I have set this up and at first thought it wasnt working, but it seems to be working well now! :) thanks

Hello again ​@Johnny Barnett , I implemented this change last night and people are busy updating their profiles today. However, it doesn’t seem to be updating the homepage? Do you know if the system takes a while to catch up? It seemed to work well last night and removed everyone from the upcoming birthdays section on the homepage. This morning everyone is back again and i havent changed anything! 😕

If you have any insight on this or any tips and tricks it would be much appreciated!

Thanks

Ooo I am not sure, someone reached out to me on LinkdIn with a similar issue but I can’t say we’ve had any problem.

As long as the access data is : 

and the permission group is assigned to everyone, and the Birthday category is hidden in all other permission groups it should work as intended.

Hello again ​@Johnny Barnett , I implemented this change last night and people are busy updating their profiles today. However, it doesn’t seem to be updating the homepage? Do you know if the system takes a while to catch up? It seemed to work well last night and removed everyone from the upcoming birthdays section on the homepage. This morning everyone is back again and i havent changed anything! 😕

If you have any insight on this or any tips and tricks it would be much appreciated!

 

Thanks

Ooo I am not sure, someone reached out to me on LinkdIn with a similar issue but I can’t say we’ve had any problem.

As long as the access data is : 

and the permission group is assigned to everyone, and the Birthday category is hidden in all other permission groups it should work as intended.

Although to follow up, it looks like ours has now broken too. It looks as though something might have changed in Bobs backend as that category isn’t visible but is still showing up.

EDIT : Seems to be hit or miss which is concerning, both myself and my manager are Admins on Bob, she can see all birthdays even when impersonating users, yet I only see public on either my own account or when impersonating. 

Thanks for the insight ​@Johnny Barnett . I did notice that it appeared to update, then it went back to showing everyone again (even when i login as another user). Hopefully it is a bug that will be fixed.

Thanks