In Estonia holiday can be taken on ‘any day’ (including weekends), however it is not taken on Public Holidays. This is problematic in bob as an ‘any day’ policy will deduct balance when booking over a bank holiday. How do we configure this?
A few solutions are:
- Adjusting Working Patterns. - USE THIS IF POSSIBLE
In the site set up the working pattern can be adjusted to run from Mon-Sun while still maintaining the overall weekly hours for FTE purposes. This then means that every day is considered a ‘working day’ aside from Public Holidays (as determined by the Holiday Calendar).
Note: if you have weekend workers this may cause confusion in reporting
- Public Holiday Policy
Firstly, you will need to remove the Public Holiday Calendar from Employees profile OR make all Public Holidays ‘no vacation’. Then you will need to create a separate policy for ‘Public Holidays’ with the correct amount of days. Then at the start of each year HR will need to import or ‘request on behalf’ in bulk, all of the Public Holidays for employees.
Note: This means that if an employee is booking leave before & after a public holiday the requests will need to be separated.
- Add Public Holiday allowance to Holiday balance - I think this is second best
This will require creating a new Holiday policy for those who are eligible for Public Holidays. You can duplicate the existing policy and then add the number of Public Holidays for that year.
Note: This means that employees will be responsible for booking their own Public Holidays in. HR can do this for them close to the PH day or just after.
- Changing Public Holiday Status in Calendar
The Holiday policy will need to be set off to include ‘any day’. In the Public Holiday Calendar all days will need to be ‘No Vacation’ at the start of the year. Then once the PH is approaching (next day) or retrospectively, HR can adjust the Calendar to say that this is a ‘Full day’ Public Holiday. This will then automatically reduce any employees balances that have booked over the holiday.
Note: This may skew people’s balances until the day of/after the PH where it will be adjusted once HR has changed it over.
